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Business English Conversations: Budget / Feedback

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Business English Conversations: Budget / Feedback

Business English Conversation: Discussing a Budget Proposal

Characters:

  • David (Finance Manager)
  • Sophie (Project Manager)

David:
Hi, Sophie! How are you today?

Sophie:
Hi, David! I’m doing well, thanks. How about you?

David:
I’m good, thanks! I wanted to go over the budget proposal for your new project. Do you have time to discuss it?

Sophie:
Sure! I’ve got a few minutes now. What’s the main concern with the proposal?

David:
The overall budget seems a bit high for the scope of the project. There are a few areas where I think we could reduce costs. Have you had a chance to look at it again?

Sophie:
I have, but I was trying to account for all possible expenses to avoid any surprises. Can you give me an example of where we might cut costs?

David:
For instance, the marketing expenses look a bit inflated. We could consider using more cost-effective digital channels rather than traditional print ads. That could save us a significant amount.

Sophie:
That’s a good point. I’ll revise that part. What about the staffing costs? I don’t want to compromise on team quality, but I understand we need to be mindful of the budget.

David:
I completely agree. You might want to consider using a smaller team for the initial phase and then scaling up as needed. This could help us save on salary expenses in the early stages.

Sophie:
That makes sense. I’ll adjust the staffing plan. Do you think the overall budget will be acceptable once we make these changes?

David:
Yes, I think these adjustments will bring it down to a more reasonable amount. I’ll review it again after you’ve made the changes, and we can finalize it from there.

Sophie:
Sounds good! I’ll send you the revised budget by the end of the day.

David:
Perfect. Thanks, Sophie. Once we have the final version, we can present it to the executive team for approval.

Sophie:
Great! I’ll make sure it’s ready. Thanks for your input, David.

David:
You’re welcome! Let me know if you need anything else.

Business English Conversation: Giving Feedback on a Report

Characters:

  • Rachel (Team Leader)
  • James (Employee)

Rachel:
Hi, James! Do you have a few minutes to go over the report you submitted?

James:
Hi, Rachel! Sure, I’ve got some time now. How did the report look?

Rachel:
Overall, the report is great, and you’ve covered most of the key points. I just have a few suggestions to make it even better.

James:
I’m glad to hear that! What areas do you think need improvement?

Rachel:
The data analysis section is solid, but I think it would be clearer if you included a few more charts to visualize the trends. It will help make the data easier to understand for the team.

James:
That’s a good idea. I can add a few charts to highlight the trends more clearly. Anything else?

Rachel:
I also noticed that some of the recommendations could be a bit more specific. For example, in the section on improving customer satisfaction, it would be helpful to add some concrete steps or examples.

James:
I see what you mean. I’ll make the recommendations more detailed and actionable. Should I also add any deadlines or timelines for those actions?

Rachel:
Yes, that would be great! It’ll give the team a clear sense of priority and help with planning.

James:
Got it! I’ll revise the report and include those changes. When do you need the updated version?

Rachel:
If you could send it to me by the end of the day, that would be perfect. We’ll need to present it in the meeting tomorrow.

James:
No problem, I’ll make sure it’s ready. Thanks for the feedback, Rachel!

Rachel:
You’re welcome, James! You’ve done a great job overall. Just a few tweaks, and it’ll be perfect.

James:
Thanks for the support! I’ll get to work on it right away.

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