Business Conversation: Product Launch / Meeting Schedule

In the workplace, employees often need to discuss product launches and schedule meetings to plan tasks, share ideas, and make decisions.

These conversations require polite language, clarity, and teamwork.

In these dialogues, professionals:

talk about marketing plans and launch strategies
give suggestions and feedback
discuss promotions and timelines
schedule meetings and set agendas

These conversations help English learners improve:

Business communication skills
Professional speaking confidence
Polite questioning and responding
Meeting and planning vocabulary

Table of Contents

Product Launch / Meeting Schedule

Discussing a Product Launch

Characters:

Olivia (Product Manager)
Ethan (Marketing Director)

Olivia:
Hi, Ethan! How’s everything going with the product launch preparations?

Ethan:
Hi, Olivia! Things are going well, but we still have a few details to finalize. How about you?

Olivia:
Same here. We’re on track, but I wanted to discuss the marketing plan. Do you have time to go over it?

Ethan:
Of course! I’ve been reviewing the plan. What part would you like to focus on?

Olivia:
I’d like to make sure the launch message is clear and engaging. Do you think the current messaging will grab attention?

Ethan:
I think the messaging is strong, but we might want to add a bit more about the product’s unique features. That will help it stand out more.

Olivia:
That’s a good point. We could highlight the unique selling points a bit more in the promotional materials. Do you think we should include any special offers, like a discount?

Ethan:
Yes, I think offering a limited-time discount would help create excitement. We could offer 20% off for the first 100 customers. How does that sound?

Olivia:
I like that idea. A limited-time offer always works well. How are we planning to promote it?

Ethan:
We’ll focus on social media, email marketing, and a press release. I also recommend running paid ads on Instagram and Facebook to reach a wider audience.

Olivia:
Sounds great! Do you need any additional information from my side for the ads?

Ethan:
It would be helpful if you could send me high-quality images of the product and a short video demonstrating its features. We’ll use those for the ads.

Olivia:
I can send that over by tomorrow. Is there anything else you need?

Ethan:
That’s all for now. Once I have the images and video, I’ll finalize the ad strategy and let you know. We’re almost ready for launch!

Olivia:
Perfect! Thanks for your help, Ethan. I’m looking forward to the launch.

Ethan:
Me too! It’s going to be great. Let’s stay in touch as we finalize everything.

Olivia:
Absolutely! Talk soon!

Scheduling a Meeting

Characters:

Sarah (Team Leader)
Tom (Department Head)

Sarah:
Hi, Tom! How are you doing today?

Tom:
Hi, Sarah! I’m doing well, thanks. How about you?

Sarah:
I’m good, thanks! I wanted to discuss a few updates on our current project. Do you have time for a meeting this week?

Tom:
Sure! I’m free on Wednesday afternoon. Does that work for you?

Sarah:
Wednesday works well for me. How about 2 PM?

Tom:
That’s perfect. I’ll send a calendar invite for 2 PM on Wednesday.

Sarah:
Great! I’ll prepare the project updates and any questions I have. Is there anything specific you want to discuss during the meeting?

Tom:
I’d like to go over the progress of the team’s tasks and make sure we’re on track. If there are any challenges, we can address them during the meeting.

Sarah:
Sounds good. I’ll make sure to have the latest status ready for you. Do you want me to send an agenda beforehand?

Tom:
Yes, that would be helpful. If you could send the agenda by Tuesday, I’ll have time to review it before the meeting.

Sarah:
Got it! I’ll send it over on Tuesday. Thanks, Tom!

Tom:
Thank you, Sarah. I’m looking forward to our meeting on Wednesday.

Sarah:
Me too! See you then.

Key Phrases for Discussing a Product Launch

Starting the Discussion

How’s everything going with…?
We’re on track, but…
I wanted to discuss…
Do you have time to go over…?

Talking About Plans & Ideas

I’ve been reviewing the plan.
I’d like to focus on…
Do you think this will grab attention?
That will help it stand out.

Giving Suggestions

We might want to add…
We could highlight…
I recommend…
Do you think we should include…?

Talking About Offers & Promotion

limited-time discount
special offers
unique selling points
promotional materials
social media promotion
email marketing
press release
paid ads

Asking for Information

Do you need any additional information?
Is there anything else you need?
How are we planning to promote it?

Closing the Discussion

We’re almost ready for launch.
I’m looking forward to the launch.
Let’s stay in touch.
Talk soon!

Key Phrases for Scheduling a Meeting

Asking for a Meeting

Do you have time for a meeting?
Are you available this week?
I wanted to discuss a few updates.

Suggesting Time & Date

I’m free on Wednesday afternoon.
How about 2 PM?
Does that work for you?

Confirming the Meeting

That works for me.
That’s perfect.
I’ll send a calendar invite.

Talking About the Agenda

I’d like to go over…
Is there anything specific you want to discuss?
We can address any challenges.
Do you want me to send an agenda beforehand?

Ending Politely

Thanks for your time.
I’m looking forward to our meeting.
See you then!