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105 Business Trip Vocabulary Words and Phrases

English Vocabulary, English Idioms & Phrases

Have you ever felt lost during a business trip, struggling to find the right words to navigate meetings, airports, or hotels?

Don’t worry—I will teach you with 105 simple and useful vocabulary words and phrases to make your next work trip smooth and confident!

Business trips can be exciting but also challenging, especially when traveling to a new place or speaking a language with which you’re not fully comfortable.

Knowing the right words and phrases can help you communicate clearly, handle logistics, and make a great impression.

I will teach you 105 practical vocabulary words and phrases, organized into categories like travel, accommodation, meetings, dining, and emergencies.

Each comes with a simple explanation to help you understand and use them.

Let’s dive in!

1. Travel and Airport Vocabulary (20 Words/Phrases)

Airports and transportation can feel overwhelming, but these words will help you get around easily.

  1. Boarding pass – The ticket you show to get on a plane.
  2. Check-in – The process of registering for your flight at the airport.
  3. Luggage – Bags or suitcases you bring on your trip.
  4. Carry-on – A small bag you take onto the plane with you.
  5. Baggage claim – The area where you pick up your luggage after arriving.
  6. Passport – The official document showing your identity for international travel.
  7. Visa – A permission stamp or document to enter a country.
  8. Customs – The area where officials check your bags for restricted items.
  9. Security check – Where your bags and body are scanned before boarding.
  10. Gate – The area where you wait to board your plane.
  11. Departure – When your flight leaves the airport.
  12. Arrival – When your flight lands at the destination.
  13. Layover – A stop between flights where you wait for your next plane.
  14. Terminal – The main building or section of the airport.
  15. Flight attendant – The person who helps passengers on the plane.
  16. Aisle seat – A seat next to the walkway on a plane.
  17. Window seat – A seat next to the plane’s window.
  18. Delayed – When a flight is late.
  19. Canceled – When a flight is stopped and doesn’t happen.
  20. Itinerary – A plan or schedule of your trip, including flights and meetings.

2. Accommodation Vocabulary (20 Words/Phrases)

Staying in a hotel or other lodging is a big part of business trips. These words will help you check in, ask for services, and feel at home.

  1. Reservation – A booking you make for a hotel room.
  2. Check-in – Arriving at the hotel and registering for your stay.
  3. Check-out – Leaving the hotel and paying your bill.
  4. Front desk – The place where hotel staff help guests.
  5. Room key – The card or key to open your hotel room.
  6. Single room – A room for one person.
  7. Double room – A room with space for two people.
  8. Suite – A larger hotel room with extra space or features.
  9. Housekeeping – The staff who clean your room.
  10. Room service – Food or drinks delivered to your room.
  11. Wi-Fi – Wireless internet access in the hotel.
  12. Elevator – The machine that takes you between floors.
  13. Lobby – The main entrance area of the hotel.
  14. Concierge – A hotel worker who helps with bookings or recommendations.
  15. Late check-out – Leaving the hotel later than the usual time.
  16. Invoice – The bill for your hotel stay.
  17. Complimentary – Something free, like breakfast or Wi-Fi.
  18. Laundry service – A hotel service to clean your clothes.
  19. Wake-up call – A phone call to wake you up in the morning.
  20. Safe – A locked box in your room for valuables.

3. Business Meeting Vocabulary (25 Words/Phrases)

Meetings are often the heart of a business trip. These words will help you sound professional and understand discussions.

  1. Agenda – A list of topics for a meeting.
  2. Presentation – A talk or slideshow to share ideas or information.
  3. Handout – Papers given out during a meeting.
  4. Minutes – Notes taken during a meeting to record decisions.
  5. Chairperson – The person leading the meeting.
  6. Attendee – A person who joins the meeting.
  7. Brainstorm – To share and discuss new ideas.
  8. Proposal – A plan or suggestion presented for discussion.
  9. Deadline – The date or time something must be finished.
  10. Feedback – Comments or opinions about work or ideas.
  11. Follow-up – Actions or meetings after the main discussion.
  12. Action item – A task assigned during a meeting.
  13. Consensus – When everyone agrees on a decision.
  14. Stakeholder – A person with an interest in the project or company.
  15. Negotiation – Discussing to reach an agreement.
  16. Contract – A legal agreement between two parties.
  17. Partnership – A business relationship between companies.
  18. Revenue – Money a company earns.
  19. Expense – Money spent on business activities.
  20. Profit – Money earned after expenses are paid.
  21. Quarter – A three-month period in business (e.g., first quarter).
  22. Performance – How well a person or company is doing.
  23. Strategy – A plan to achieve a goal.
  24. Objective – A specific goal for a project or meeting.
  25. KPI – Key Performance Indicator; a way to measure success.

4. Dining and Networking Vocabulary (20 Words/Phrases)

Business trips often include meals with colleagues or clients. These words will help you order food and network confidently.

  1. Reservation – Booking a table at a restaurant.
  2. Menu – A list of food and drink options.
  3. Appetizer – A small dish before the main meal.
  4. Main course – The primary dish of a meal.
  5. Dessert – A sweet dish after the main meal.
  6. Beverage – A drink, like water, juice, or wine.
  7. Bill – The list of charges for your meal.
  8. Tip – Extra money given for good service.
  9. Dietary restriction – Foods you can’t or don’t eat (e.g., allergies).
  10. Takeout – Food you order to eat elsewhere.
  11. Buffet – A meal where you serve yourself from many dishes.
  12. Toast – Raising glasses to wish for something (e.g., success).
  13. Networking – Meeting people to build business relationships.
  14. Small talk – Casual conversation to connect with others.
  15. Business card – A card with your contact details.
  16. Introduction – Presenting yourself or someone else.
  17. Colleague – A person you work with.
  18. Client – A person or company you do business with.
  19. Pitch – A short talk to sell an idea or product.
  20. Follow-up – Contacting someone after a meeting or meal.

5. Emergency and General Vocabulary (20 Words/Phrases)

Sometimes things go wrong on a trip. These words will help you handle problems or communicate in general situations.

  1. Emergency – A serious situation needing quick action.
  2. Hospital – A place for medical treatment.
  3. Pharmacy – A shop selling medicines.
  4. Lost and found – A place to report or find lost items.
  5. Police – People who enforce the law.
  6. Embassy – Your country’s office in a foreign country.
  7. Insurance – A plan to cover costs if something goes wrong.
  8. Cancel – To stop a plan or booking.
  9. Refund – Money returned if a service isn’t provided.
  10. Complaint – Telling someone about a problem.
  11. Directions – Instructions to find a place.
  12. Currency – The money used in a country (e.g., dollars, euros).
  13. Exchange rate – How much one currency is worth in another.
  14. Taxi – A car you hire to take you somewhere.
  15. Public transport – Buses, trains, or subways for everyone.
  16. Schedule – A plan of times for events or transport.
  17. Interpreter – A person who translates languages.
  18. Thank you – A polite way to show gratitude.
  19. Please – A polite way to make a request.
  20. Excuse me – A polite way to get attention or apologize.

Tips for Using These Words and Phrases

Now that you have 105 vocabulary words and phrases, here are a few tips to use them effectively:

  1. Practice Before You Go: Say the words out loud or write them in sentences to feel comfortable. For example, practice saying, “Can I have a wake-up call at 7 a.m.?” before checking into a hotel.
  2. Carry a Notebook: Write down key phrases or use a translation app to help in real-time.
  3. Be Polite: Words like “please,” “thank you,” and “excuse me” go a long way in any culture.
  4. Ask for Clarification: If you don’t understand something in a meeting or at the airport, politely ask, “Can you explain that again, please?”
  5. Learn Local Customs: Some words, like “tip” or “toast,” might depend on the country’s culture. Research a little before you travel.

Why These Words Matter

Business trips are more than just work—they’re a chance to grow your skills, meet new people, and explore new places.

Knowing the right vocabulary can make you feel confident and prepared.

Whether you’re asking for a “late check-out” at a hotel, giving a “presentation” in a meeting, or ordering a “main course” at a restaurant, these words will help you navigate every part of your trip.

If you’re worried about forgetting them, don’t stress!

Save this list on your phone or print it out for quick reference.

The more you use these words, the easier they’ll become.

Soon, you’ll be handling business trips like a pro.

Final Thoughts

A successful business trip starts with preparation, and having the right vocabulary is a big part of that.

These 105 words and phrases cover everything from catching a flight to closing a deal over dinner.

Use them to communicate clearly, solve problems, and make connections.

So, next time you pack your suitcase, bring this list along—it’s your key to a smooth and productive trip!

What’s your next business trip destination?

Let me know in the comments and share any other words you find helpful on the road!

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Manoj Sharma is an English teacher and soft skills trainer with more than 10 years of experience in teaching students of different age groups and levels. He specializes in spoken English, vocabulary building, grammar, phrasal verbs, and daily-use English.

Through his website Love You English, he helps learners speak English confidently using simple explanations, real-life examples, and easy learning techniques. His goal is to make English learning practical, enjoyable, and stress-free for students, job seekers, and professionals.

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